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TicketBAI

TicketBAI is a collaborative effort by the three provincial treasuries and the Basque government to enforce legal and technical obligations in billing software, aiming to combat tax fraud and evasion. It enables comprehensive tracking of invoices, especially those tied to cash transactions, providing valuable data to facilitate taxpayer compliance.

Requirements​

Invoicing/POS systems must comply with TicketBAI in all three provinces, requiring specific billing or POS system features:

  • Registrating in the provincial software registration list
  • Chaining the invoices so that their trace can be verified in a sequence, preventing manipulation, alteration, or deletion
  • Creating XML files for each transaction, signing them with a valid digital certificate, and sending them to the corresponding tax authority
  • Storing all the XML files during the established period of time
  • Generating a QR code and an identification code which must be printed on the invoice
  • A device certificate is neccesary to operate

Device Certificate Setup​

Here is a simplified guide to help you get through the process of sending TicketBAI files to the tax authorities with a device certificate:

  1. Create a device certificate with your NIF in IZEMPE

  2. Link Certificate to VAT (NIF) and ensure it matches the invoice issuer's VAT

    Choose Your Region to register your certificate:

  3. Log In: Use your personal certificate. The input device certificate number is generated in IZEMPE

warning

The VAT number (NIF) you provide should match the device certificate you’re using. Neglecting to inform the tax authority of the device certificate’s number could lead to your TicketBAI files being rejected. Remember, this is the only step that the taxpayer must personally undertake!

Step-by-Step Process​

1. First Steps

Before starting the process, have the following device information ready:

  • Manufacturer
  • Type of device (POS, Scale, PC,...)
  • Model
  • Serial Number

Then, click on IZEMPE

  • Click on "Access" in the device certificate section

    Step_1

  • A login window appears, where you should have one of these authentication options:

    • BakQ & DNI/NIE
    • Digital Certificate

    Step_2

2. Making a Request

  • Click on “Managing Device Certificates”

    Step_3

  • Next, navigate to “Make Request”

    Step_4

3. Creating a Certificate

Step_5

  • Fill in the data

    Step_6

  • Sign the request

    Step_7

  • Issue the certificate

    Step_8

4. Downloading a Certificate

  • Download the P12 certificate

    Step_9

Certificate Registration​

In order to register your device certificate to your VAT Number (NIF), these websites should be used according to province:

Gipuzkoa​

Visit the Gipuzkoa Website

The procedure of accepting the device has to be done when a taxpayer uses a device certificate and has sent at least one invoice to TicketBAI's REAL service. Once TicketBAI detects this situation, it makes available to the taxpayer the option to accept the device using the following procedure.

Araba​

Visit the Araba Website

Bizkaia​

Visit the Bizkaia Website